Make it yours
- Download the Excel workbook or PDF
- Start in the blank Template tab
- Add one reservation per row
- Review times before confirming bookings
Free appointment templates
Appointment booking template
Turn incoming appointment requests into a clear booking list. Track preferred times, request sources, and confirmations in one free spreadsheet.
Free to download No sign-up needed
Managing bookings for your business? Meet Koalendar A little structure. A clearer day.PDF + Excel
Filled example (fictional details) Preview the real download. Start with your own blank copy.
Inside your download
- Blank schedule with room to write
- Separate filled example for guidance
- Editable workbook with filterable columns
- Printable blank and example pages
Keep things organized
- Log requests as soon as they arrive
- Keep preferred and confirmed times separate
- Review pending requests daily
- Avoid storing unnecessary personal details
When your schedule grows
A useful planner.
A lot to keep up with.
- Changes need a manual update
- Availability needs a separate check
- Confirmations must be sent separately
- The template cannot send reminders
Less admin. More time for people.
Keep the overview. Simplify the booking.
Use your template for planning. Give people a booking link when you want fewer messages to arrange a time.
| With a manual template | With Koalendar |
|---|---|
Check the calendar before replying | Show available times from connected calendars |
Enter each confirmed booking | People choose a time on your booking page |
Send confirmation messages yourself | Booking confirmations are sent automatically |
Handle time changes through messages | People can use their rescheduling link |
Remember to send a reminder | Schedule reminders on a paid plan |
Free plan available. No credit card needed.
Your next appointment can start with a link.
Create a free Koalendar booking page, set your availability, and let people choose a time that works. Scheduled reminders are available on a paid plan.
Create your free booking page
A booking log from first request to confirmed time
This template is for the work before an appointment reaches the schedule. Record a request when it arrives, note the requested service and preferred times, and update its status when you reply. Fill in the confirmed slot only after you have checked availability and agreed on a time.
When to use a log instead of a calendar
A booking log is helpful when requests arrive through several channels, such as phone, email, or your website. A weekly calendar shows available times; this log records the conversation and its outcome. Once a request is confirmed, add it to the calendar your team uses.
Keep your schedule and booking process connected
This template gives you a clear working record. New requests, cancellations, and changes still need to be checked and entered manually, so keep one version as the source of truth.
Koalendar lets people choose an available time using a booking link and sends a confirmation when they book. Connected calendars help keep availability up to date. The downloadable template remains a separate planning document.
Explore free booking page or booking page feature.
Appointment booking template FAQ
Choosing a format and making the most of your template.
Yes. The template and its listed downloads are free, with no account required. Creating a live Koalendar booking page is a separate step.
The Excel workbook includes a blank Template tab, a separate Example tab with fictional entries, and a Read me tab. The PDF contains a blank printable page and a separate example. CSV is available for importing the blank table.
Yes. Download the Excel workbook, open Google Sheets, and choose File → Import → Upload. Select the workbook to create your own editable copy. Review formatting and validation after importing.
Yes. Page one of the PDF is blank and ready to fill in. Page two is a worked example. Choose landscape orientation and check the print preview before printing.
A booking log is helpful when requests arrive through several channels, such as phone, email, or your website. A weekly calendar shows available times; this log records the conversation and its outcome. Once a request is confirmed, add it to the calendar your team uses.
Related appointment templates
Booking calendar template
Keep open, held, and reserved times easy to tell apart. Download a free booking calendar for Excel, Google Sheets, or a printed weekly overview.
Appointment schedule template
Give every appointment a clear place in the day. Organize times, clients, services, and staff in a free editable schedule, with a blank version and a worked example.
Appointment request form template
Make requesting an appointment simple. Download a clean printable form for contact details, service preferences, and two possible appointment times.
Booking page template
Plan a booking page people can use with confidence. Explore a clear layout, download the setup guide, or create your own live page with Koalendar.